A packing list tells everyone downstream what is physically in the shipment and how it is boxed. Your forwarder quotes from it, customs inspects against it, and your warehouse receives against it. When it is wrong, all three go wrong at once.
The version most suppliers send back is a carton count and nothing else. This template adds the numbers your freight forwarder is going to ask for anyway: total CBM and air chargeable weight, both calculated from the carton dimensions you enter.
| Field | What goes in it |
|---|---|
| Carton no. | A single carton or a range such as 1-40. |
| SKU / Description | What is inside that carton range. |
| Qty per carton | Units in each carton. Keep it consistent within a range. |
| Cartons | How many cartons the range covers. |
| Total unitsauto | Quantity per carton multiplied by cartons. |
| Net / gross kg per carton | Net is the goods; gross includes the packaging. |
| Total net / gross kgauto | Per-carton weights multiplied by the carton count. |
| L / W / H (cm) | Outer carton dimensions. These drive the volume calculations. |
Net is the goods alone. Gross includes carton, pallet, and dunnage. Carriers bill on gross, and customs entries often want net. Report both.
Volume must be calculated from the outside of the carton. Using internal dimensions understates CBM and produces a quote that will be re-rated after measurement.
A packing list without a PO number cannot be reconciled against what was ordered. Put the PO number in the header and on every carton label.
Standardised PO with automatic line totals, HS code fields, Incoterms, and payment terms.
Customs-ready invoice with per-line HS codes, country of origin, Incoterms, and a declaration block.
Weighted scorecard comparing up to four suppliers across eight criteria, with automatic ranking.
Per-SKU stock sheet that calculates safety stock, reorder point, days of cover, and reorder alerts.
Month-by-month P&L that turns orders, product cost, ad spend, and fees into net profit and margin automatically.
A spreadsheet works until there are eleven versions of it and nobody knows which one the supplier filled in. SupplyAutomate keeps purchase orders, supplier documents, shipments, and landed costs in one workspace that updates as the order moves.